PollenOps Pricing: Plans for Every Pollination Operation

Beekeepers who prevent just one invoice dispute per season save more than the full annual cost of PollenOps. A single disputed almond invoice averaging $15,000 to $25,000 in contract value, resolved in the beekeeper's favor because of documented GPS delivery records and strength assessment reports, returns more than three years of PollenOps subscription cost.

PollenOps offers two plans: a small operation plan at $49 per month covering up to 50 hives, and a commercial plan at $89 per month with unlimited hives and full team management tools. Both plans include the complete feature set: contract management, GPS yard tracking, bloom timing alerts, invoicing, and grower portal access. There are no per-feature add-ons and no hidden fees.

TL;DR

• Commercial beekeeping operations that manage contracts on spreadsheets and phone calls spend 5-10 hours per week on administrative tasks that software handles automatically.
• Purpose-built beekeeping software centralizes contract lifecycle management, yard records, health documentation, and fleet logistics in one platform.
• The primary ROI drivers for operations software are fewer contract disputes, faster invoicing, and reduced time spent on administrative coordination.
• PollenOps is built specifically for commercial-scale pollination operations; it is not a hobbyist platform adapted for commercial use.
• Moving from spreadsheets to dedicated software typically pays for itself within one season in time savings and dispute prevention.

Small Operation Plan: $49/Month

The small operation plan is built for beekeepers with up to 50 contractable hives. At this scale, you're typically managing 3 to 10 pollination contracts per season with 1 to 3 grower relationships.

What's included:

• Contract management for unlimited contracts
• GPS yard tracking for all your yard locations
• Bloom timing alerts calibrated to your contracted yards
• Grower portal access (share delivery records with your growers)
• Invoice generation and payment tracking
• Hive inventory and inspection records
• Mobile app for iOS and Android

The 50-hive limit applies to your active hive inventory in PollenOps. If you're at 48 hives and planning to grow, the small plan covers your current season and you can upgrade to the commercial plan when your inventory grows past 50.

At $49 per month, the annual cost is $588. A single contract at 40 hives and $90 per hive generates $3,600. PollenOps costs 16 percent of that single contract's revenue, which is less than the typical cost of untracked inefficiency in delivery scheduling and invoice collection.

Commercial Plan: $89/Month

The commercial plan removes the hive count ceiling and adds team management tools for operations with multiple drivers, employees, or seasonal staff.

What's included beyond the small plan:

• Unlimited hive inventory
• Unlimited contracts
• Team management (add drivers and employees with role-based access)
• Driver mobile app with route assignment and check-in workflows
• Batch assessment scheduling for pre-move strength checks at scale
• Advanced reporting (season revenue, contract performance, driver activity)
• Priority support

At $89 per month, the commercial plan costs $1,068 annually. For a 400-hive operation running 20 contracts at an average of $100 per hive per contract, annual revenue exceeds $800,000. The PollenOps commercial plan represents 0.13 percent of that revenue, far less than the cost of a single disputed invoice or a missed delivery window.

The commercial plan is the right tier for any operation where: you have more than 50 hives, you employ drivers or seasonal staff, you're managing 10 or more simultaneous contracts, or you need advanced reporting for tax and business planning purposes.

What's Not Included

PollenOps does not charge separately for: additional yard locations, additional growers, grower portal invitations, bloom timing alert regions, or mobile app access. The flat monthly price covers full use of the platform at whatever scale your operation requires within your plan tier.

There are no setup fees, no onboarding charges, and no annual commitment required. You pay month to month and can cancel at any time. Your data exports in full if you decide to discontinue. You're not locked into PollenOps to maintain access to your own records.

Free Trial

A 14-day free trial is available for both plan tiers with no credit card required. The trial includes full access to all features including contract management, GPS tracking, and bloom timing alerts. You can set up your first contract with your real yard data and see how the bloom alert system works during the trial period.

Beekeepers who complete the full 14-day trial and use the product on their real operation during that period convert to paid plans at over 60 percent. The value question is answered by using the product, not by reading about it.

For a comparison of PollenOps against spreadsheet and manual management approaches, see pollenops vs excel. For the full feature set covered by both plans, see the pollination contract software overview.

Frequently Asked Questions

How much does PollenOps cost per month?

PollenOps costs $49 per month for the small operation plan (up to 50 hives) and $89 per month for the commercial plan (unlimited hives, unlimited contracts, team management). Both plans are month-to-month with no annual commitment required. There are no setup fees, no per-feature charges, and no per-user fees for your employee accounts on the commercial plan. The 14-day free trial starts with no credit card, so you can confirm the platform fits your operation before committing to a paid subscription.

What is the difference between the PollenOps small and commercial plans?

The small plan covers up to 50 hives and is designed for solo operators or small operations with a limited hive count and grower base. The commercial plan removes the hive count ceiling and adds team management features: driver accounts with role-based access, route assignment through the mobile app, batch assessment scheduling for pre-move strength checks, and advanced reporting for season revenue and contract performance analysis. If you have employees or drivers, or if your hive count exceeds 50, the commercial plan is the appropriate tier. The additional $40 per month ($480 annually) pays for itself quickly in the efficiency gains from driver coordination tools alone for operations running multiple simultaneous deliveries.

Is there a free trial for PollenOps?

Yes. A 14-day free trial is available with no credit card required. The trial includes full access to all features on the commercial plan tier: contract management, GPS tracking, bloom timing alerts, grower portal, invoicing, team management, and mobile app. You can enter your real yards, set up your actual contracts, and use the product on your live operation during the trial. At the end of 14 days, you can subscribe to either the small or commercial plan, or cancel with no charge. Your trial data carries over if you subscribe, so your setup work during the trial isn't lost.

What does purpose-built commercial beekeeping software do that a spreadsheet cannot?

Dedicated software connects data across your operation in ways spreadsheets cannot: a contract record links to the specific hives assigned to it, which links to the yard location, which links to health inspection records and treatment logs. When a grower calls to dispute a hive count, you can pull the delivery record, timestamped photos, and GPS-confirmed location in 30 seconds rather than searching three spreadsheets and an email thread. This integration is where the time savings and dispute-prevention value comes from.

How long does it take to migrate from spreadsheets to beekeeping software?

Most commercial operators complete the core migration in 2-4 weeks, starting with current contract records and active yard locations. Historical data (past seasons' inspection records, old contracts) can be migrated over time rather than all at once. The practical recommendation is to start with the current season's live data and add historical records as time allows. The operational improvement from having current data in the system is immediate; the historical data adds analytical depth over subsequent seasons.

Is there a free trial available for PollenOps?

Contact PollenOps directly to confirm current trial and demo options. Most commercial operators benefit from a walkthrough of the contract management and yard tracking modules against their own operation's data before committing, since the fit between the platform and your specific circuit and crop mix is the most important evaluation factor.

Sources

• USDA Agricultural Research Service
• Bee Informed Partnership
• American Beekeeping Federation (ABF)
• American Honey Producers Association
• Project Apis m.

Get Started with PollenOps

Commercial beekeeping operations that move from spreadsheets to purpose-built software consistently report fewer disputes, faster invoicing, and less time on administrative work during peak season. PollenOps is built specifically for commercial-scale pollination operations. See how the platform fits your operation.